St. Paul’s U.C.C.

Pastoral Relations Committee

May 19, 2008

Mission and Vision Statement

Mission Statement – The Pastoral Relations Committee assists the Pastor(s) in achieving the greatest effectiveness possible in our congregation and assists the Pastor(s) in his/her growth and development in the ministry.  The committee also determines, with the Pastor(s), the functions and responsibilities of the Pastor(s) and annually evaluates the Senior Pastor’s effectiveness in performing the agreed upon functions and responsibilities, including recommendation and adjustment in compensation.

Vision Statement - The Pastoral Relations Committee is meant to support the Pastor(s) and act as liaison between the Pastor(s) and the Church Council and/or congregation in the solution of problems or mutual concerns.

Accountability – The committee is responsible to the Church Council, but operates independently. 

Organization – The committee will consist of approximately 8 members, each having voice and vote, as well as the Pastor(s), who has a voice but no vote.  The chairperson and the Pastor(s) may appoint members of the committee.  The chairperson may be appointed by the President of Church Council or elected by the committee.  A member’s term of office is determined by his/her willingness to serve.

Responsibilities and Possible Annual Agenda based on the Mission Statement –

Winter - Using the Pastor(s) Year-end report, clarify the expectations that the Pastor(s) has versus the expectations of the Council or Pastoral Relations Committee.  Discuss the spring evaluation and determine how it will be conducted.  Review the Pastor(s) job descriptions. Discuss any concerns of the Pastor(s).

Spring – Conduct the annual evaluation.  Discuss the findings and any possible changes to be implemented with the Pastor(s).  Report the results to Church Council.  Discuss any concerns of the Pastor(s).

Summer – Recommend to Church council through the Finance and budget Committee, the Pastor(s)’ compensation package for the coming year, using the PNEC Clergy compensation booklet as a guideline.  Discuss any concerns of the Pastor(s).

Fall – Discuss with the Pastor(s) continuing education events, reading weeks, sabbatical and any other events over and above regular vacation time.  Discuss any concerns of the Pastor(s).

Objectives for the next 3 years –

1.      The committee will help and support the new Senior Pastor in his/her adjustment to the responsibilities the position.

2.      The committee will evaluate and communicate to the Pastor(s) the effectiveness of his/her ministry.

3.      The committee will update the Senior Pastor’s and the Assistant Pastor’s job descriptions and will review them annually. 

4.      The PRC will promote the purpose of our committee as a liaison between the Pastor(s) and the congregation.